43+ Employee Engagement Questions for Surveys & Focus Groups

An employee and their engagement within a team or company is of vital importance to every organization. If a company fails to foster a workplace experience that drives employee engagement from within, quiet quitting may become a real problem, hampering productivity in the workplace.

Gauging your workforce’s motivation and satisfaction through measuring employee engagement with pulse surveys and focus groups can be an excellent way to catch issues early, act on the insights, and foster an environment of creativity, productivity, and employee satisfaction.

Keeping employees motivated and engaged is no small feat. Like any relationship, the connection between a company and its people evolves — and that’s why truly listening is so important.

In a recent blog on the changing nature of this relationship, Danielle Hegarty emphasized the value of listening as a leadership skill:

“Just as we strive to see employees for the full range of their talents — not just their job title — the best way to gain real insight is to simply listen. Question and explore, yes. But listen, listen, and listen again.”

Wise words — but often easier said than done. Despite the best intentions, many organizations fall short. How often have we heard people say their leaders don’t listen? How often have we said it ourselves?

Before jumping into what questions to ask in an employee engagement survey, and when to ask them, it’s important to understand the relationship between internal communications and employee engagement, so you can set your goals and objectives when gathering feedback and looking for areas of improvement.

Understanding Employee Engagement

Employee engagement is a critical component of a positive workplace culture. It measures an employee’s emotional and psychological connection to their work, which directly impacts their motivation, commitment, and job satisfaction. Engaged employees are more likely to be productive, provide excellent customer service, and stay with the company longer, thereby improving employee retention. Companies with a highly engaged workforce are 21% more productive and 22% more profitable. In essence, high levels of employee engagement lead to better business outcomes, including increased productivity and higher customer satisfaction.

Why Employee Surveys are Essential for Business Outcomes

Employee surveys are a vital tool for assessing employee sentiment and collecting valuable data. Conducting these surveys at regular intervals—whether bi-annually, quarterly, or monthly—allows organizations to identify issues early and implement actionable insights. Employee surveys provide a pulse on an organization’s workplace culture and help measure employee engagement levels. By understanding how employees feel and what they need, companies can make informed decisions that enhance employee satisfaction and drive business success.

The Relationship Between Employee Engagement and Internal Communication

Effective internal communication is key to employee engagement, and in turn, the ability to really listen is key to great communication. Trust in the leadership team's ability to guide the company through challenging times and using data from employee engagement surveys to inform strategic decisions are crucial for fostering a committed and motivated workforce. Employers risk losing trust if they fail to act on employee feedback from surveys. It’s something we take very seriously here at Poppulo, which this year resulted in our award from the Great Places To Work organization as the best company in Ireland for listening to its employees.

Employees Value Being Listened to by Management

Employees appreciate being heard and listened to. They want to know that their opinions and ideas are valued and taken into consideration. When employees feel that their voices are being heard, they become more engaged in their work. This leads to increased productivity, job satisfaction, and loyalty to the company. Listening to employees is essential for any organization that wants to foster a healthy workplace environment. It also helps create a culture of trust and respect between employers and employees, which can lead to better collaboration and performance. By listening closely to what your employees have to say, you can gain invaluable insights into how your business is running as well as how you can improve it further.

In recent years there has been something of a revolution in the ability of companies to listen to their workers, through a proliferation of apps, ESNs, video, etc. The annual behemoth that was the company employee survey no longer reigns supreme, though it can still play an important and useful role. We've put together a collection of employee engagement questions that can be used for both employee focus groups and employee surveys. But before we get into the questions, let's look at what is needed to carry out a successful survey with your employees.

Types of Employee Surveys

There are several types of employee surveys, each with its own unique characteristics and benefits. These include pulse surveys, engagement surveys, and annual employee surveys. Each type serves a different purpose and can provide valuable insights into various aspects of the employee experience.

Pulse Surveys vs Engagement Surveys

Pulse surveys are short, frequent surveys designed to provide real-time feedback on employee sentiment. Typically conducted weekly or monthly, they help track trends and identify areas for improvement quickly. Pulse surveys are designed to provide more frequent feedback from employees than traditional engagement surveys. They are excellent for understanding patterns and changes over time, allowing organizations to prioritize people and culture projects and track the success of initiatives.

Engagement surveys, on the other hand, are more comprehensive and usually conducted annually. They offer a deeper understanding of employee engagement by exploring various factors that influence it. Engagement surveys help organizations identify significant areas for improvement and develop strategies to enhance overall employee engagement.

In summary, pulse surveys offer real-time feedback and are useful for tracking trends, while engagement surveys provide a comprehensive understanding of employee engagement. Both types of surveys are essential for organizations aiming to improve employee engagement and achieve better business outcomes.

Carrying Out an Employee Survey for Your Company

Employee surveys are an important tool for understanding the sentiment and engagement of employees in a company. They can provide invaluable insights into the overall well-being of the organization, as well as help to identify areas that need improvement or further research. Regularly measuring employee satisfaction can help identify potential turnover risks. However, it is crucial to balance the frequency of these surveys to avoid survey fatigue and ensure that they contribute to continuous improvement.

Employee surveys can be used to measure employee satisfaction, identify areas for improvement, and track progress over time. By collecting feedback from employees on a regular basis, employers can ensure that their staff feels valued and engaged with their work. Additionally, employee surveys can provide valuable insight into how well the organization is performing in terms of efficiency and productivity.

Innovative software such as Poppulo makes it possible to literally check the pulse of an organization by embedding employee surveys, questions and quick polls in emails, quickly and easily encouraging two-way communication and giving employees a voice.

Create a Survey with Poppulo

As internal communications measurement expert Sean Williams has stated, whereas previously surveys were a big and onerous undertaking, it’s now possible to conduct smaller ones more frequently, concentrating on specific areas of interest in the business or organization.

Whether it’s the big annual survey or the smaller more regular and frequent pulse surveys, they play a central role in another important means of really listening to what employees are thinking and feeling: focus groups. Just like surveys, they can have a tremendous influence on employee engagement - for better or worse. Acting on survey feedback can form a flywheel of continuous improvement during employee engagement. If the feedback people give in a survey is seen to be ignored, then it really shouldn’t be surprising if it leads, at the very least, to a lack of engagement.

Should I Run an Employee Focus Group to Measure Engagement?

Employee focus groups are an effective way for businesses to gain insights into their employees’ thoughts, feelings, and opinions. By incorporating employee input and encouraging honest feedback, companies can create a safe and anonymous environment where employees feel confident sharing their authentic opinions. Through these focus groups, companies can learn how their employees perceive the company culture, their job roles and responsibilities, management styles, and more.

They can also discover areas of improvement that need to be addressed in order to improve employee satisfaction and productivity. By engaging with their employees through these focus groups, businesses can gain valuable feedback that will help them create a better working environment for everyone involved.

Focus groups can have advantages and disadvantages. Conducted well, they can play a very useful role in employee engagement, but if not they can backfire badly, creating negativity and even disillusionment. The key is knowing how to conduct them properly, who to involve, how to manage difficult personalities, what questions to ask, and what to avoid.

But no matter how well constructed, managed, and executed surveys or focus group sessions are, their success or damaging failure will be determined by the F-factors: follow-through and feedback. If you don’t do either properly is prepared for disenchanted employees.

On the other hand, implementing even some of the suggestions offered in focus groups leads to positive engagement because the message is clear: management is really listening to what we have to say, they care about what we think and how we feel.

Structuring Employee Engagement Questions

Firstly, the focus group itself needs a focus if it is to be productive. The focus, the purpose, and the objective of the session or sessions will determine the questions that will steer its direction. It is imperative that the objective is clearly articulated to everybody from the outset - everybody must be clear about that. Utilizing a 5-point Likert scale in survey responses can help quantify feedback effectively. What a focus group most certainly shouldn’t be is a group chat without direction or it will quickly disintegrate into a pointless mess.

Example of 5-point Likert scale

According to the Society for Human Resource Management (SHRM), the key to question design is specificity: “Questions should be designed to solicit the views of participants regarding specific issues. General questions generate general thoughts. Specific questions generate specific thoughts and bring to light the detail necessary to define issues in such a way that effective action can be taken.

As an example, the SHRM points to the differences here:

1. “What do you think about the new benefits plan?”
2. “What are the two most important changes in the new benefits plan?”
3. “What is the most positive aspect of the new benefits plan, and why?”

As the SHRM points out: “The first question will most likely generate little more than shrugs. The other two questions, however, ask participants to categorize their thoughts around specific aspects of the topic. Using more specific questions incites the type of discussion that yields meaningful, rather than vague and general, information.”

In her excellent Top Tips & Traps for conducting employee focus groups, which you can download, Angela Sinickas recommends avoiding questions with yes/no or very short answers, as these are unlikely to lead to meaningful discussion. (She also advises not letting a focus group become a complaint session: “After identifying problems, have the group prioritize them and then spend most of the time brainstorming solutions to the top three problems.”

As a general rule of thumb, five or six questions is a suitable number for an average focus group session, and while they should be open-ended they should seek to elicit a specific response: “What do you think of our internal communications and what can we do to improve them?”

There should be a logical flow to the question structure, opening with something to set a relaxed tone to the proceedings, asking people to introduce themselves and what department they work in, for example. This can be followed by another general question, perhaps about their ideal view of what a company’s internal communications should look like.

Then you get into the business end of the session with very specific questions about what they think is wrong, what’s working, and what needs to be done to improve things.

Many focus group facilitators like to end sessions with a wrap-up question, such as “from everything we discussed here today if there was one thing you could change straight away about our communications, what would it be?”

In addition to wrapping up the session in an inclusive manner involving all participants, a wrap question can also serve the purpose of highlighting issues that are considered most significant by the people who matter most.

If you want expert insight into using focus groups you might like to download a webinar for Poppulo by Cindy Crescenzo, President of Crescenzo Communications here

How to Develop Questions for an Employee Focus Group?

The key to developing effective employee focus group questions starts with probe questions. This style of question uses terms such as ‘how, does, and why.’ Understanding employee perceptions and employee attitudes through these questions can provide valuable insights into the workplace environment. The key objective here is to obtain a more nuanced and thoughtful response from employees. Examples of probe questions include…

• How did you feel when…
• Do you agree…
• What do you think…
• Is it a problem when…
• What challenges do you believe…
• How did you manage…

Probe questions easily lead to follow-up questions that serve in obtaining further insight into how employees feel on a certain issue or topic. Follow-up questions in turn lead to exit questions.

Exit questions ensure that nothing has been missed and that a thorough job was carried out in allowing participants to have their say. This is why dichotomous questions are best avoided as they allow for responses that are much too simplified and kill the opportunity for the topics up for discussion to be expanded upon.

Survey Questions for Employee Experience

The employee experience as a whole incorporates all that an employee has encountered, observed, and felt over the course of their employment at an organization. Understanding factors such as employee happiness and the balance between work and personal life is crucial for creating a productive work environment. This experience can be measured by asking employees to answer questions such as…

• Do I enjoy my company’s culture?
• Do I feel connected to my coworkers?
• How open to change is my organization?
• Do my managers value my feedback?
• Do I feel valued for my contributions?
• Do my superiors communicate company news effectively and in a timely manner?
• Does management seem invested in the success of my team?
• How transparent do I feel the management is?
• Do I think that work is distributed evenly across my team?
• Do I find my work meaningful?
• Does my company offer adequate opportunities for promotions and career development?
• Does my company give me the tools and technologies I need to do my job well?
• Do I feel as though my job responsibilities are clearly defined?
• Do I feel like my job utilizes my skills and abilities as much as it could?
• How happy am I at work?

Survey Questions to Determine Employee Satisfaction With Managers

How an employee feels about their superiors has a significant impact on how much effort they put into their work. Senior management and senior leaders play a crucial role in interpreting and communicating survey results, fostering a responsive organizational culture. This is why it’s important that managers treat employees in a fair manner and with the respect they deserve. To find out if managers and leaders within the organization are doing their part in making the employee experience a positive one ask questions such as… Does my manager treat employees with respect?

• Do I trust my manager?
• How well does my manager keep commitments?
• Does my manager care about me as a person?
• How has my manager helped me unlock my potential at work?
• Does my manager clearly communicate performance expectations?
• Does my manager give me regular feedback on my performance?
• Does my manager value my knowledge and contribution to the business?
• When in my workgroup, are people held accountable for results?
• When I do a good job, are my accomplishments recognized?

Survey Questions relating to Organizational Change Management

Organizational change can be hard for employees to adjust to and it’s important for employers to engage and include them in the process. Addressing employee dissatisfaction and disengaged employees is crucial, as unresolved issues can lead to high turnover rates, diminished performance, and a tarnished reputation. This change management question set will allow businesses the opportunity to understand the needs, concerns, and ideas of employees, all of which will make the entire change process as smooth as possible. The questions to ask include…

• Was I informed about the change before this survey?
• Do I think this change is necessary for our organization?
• Do I think I can contribute to this change?
• Do I believe that I can adapt to the change quickly?
• Do I think the change is compatible with my further career aspirations?
• Do I feel the change will risk my current position in the organization?
• Do I feel sure that I can learn new skills with this change?
• Will the change result in a better work environment?

What are good employee engagement questions?

A Gallup survey revealed that as many as 87 percent of employees worldwide aren’t engaged with their work. Companies with a highly engaged workforce benefit from increased productivity and profitability, and providing development opportunities is key to achieving this. This statistic is worrying as employee engagement represents the levels of enthusiasm and connection employees have with their organization and their work. Without engaged employees, it is challenging for a company to be successful. To determine levels of employee engagement, ask questions like…

• Do I receive opportunities for professional growth in your current role?
• Does my company invest sufficiently in education and training?
• Do I feel the company is dedicated to my professional development?
• Do I understand the organization’s strategic goals?
• Do I see a link between the work I do and the company’s objectives?
• Am I proud to work for this company?
• Do I feel that excellent performance on the job is recognized and rewarded by management?
• Do I feel my remuneration package is competitive with the market?

How to Use Engagement Feedback to Change Company Culture

Companies that prioritize employee feedback are more likely to have a positive and productive work environment. Leveraging survey results to gain organizational insights can help identify areas for improvement and ensure data reliability. By understanding the results of employee engagement surveys, companies can make changes to their company culture that will benefit everyone.

Measure Employee Experience

It is important for companies to take the time to review and analyze the feedback of an employee in order to identify areas of improvement. Comparing survey data with industry benchmarks can help evaluate performance, while survey results provide actionable insights and enable strategic improvements. The results of these surveys can be used to create new policies and procedures, as well as provide training for managers on how to better engage with their teams. With the right approach, companies can use this information to create a culture where employees feel valued and appreciated.

The Employee Engagement Index

The EEI is an engagement index based on five core factors: job satisfaction, organizational commitment, work-life balance, job security and trust in leadership. Employee pulse surveys and employee pulse survey questions are essential tools for measuring these factors and gaining insights into employee engagement and satisfaction. By measuring these factors, organizations can get a better understanding of how engaged their employees are with the work they do and the organization as a whole. This information can then be used to identify areas of improvement and develop strategies for increasing employee engagement.

Key Takeaway

Every company strives to engage and retain its employees for as long as possible. Conducting employee engagement surveys and traditional surveys are essential tools for enhancing organizational performance and workplace culture. While it’s important to measure an employee’s output, it is equally as important to measure an employee engagement. An employee’s level of motivation to do good, quality work goes hand in hand with how the feel each day, and whether the are engaged with their day-to-day work, team, and environment.

In a largely work from home culture, it’s ever more important to pay attention to employee engagement. One of the best employee engagement methods that can be utilized by organizations is focus groups. To ensure that the discussion yields reliable data that can serve the company, it’s important that the right questions are asked. Employee focus groups combined with employee surveys provide reliable data for more informed decision-making by allowing organizations to understand employees’ standpoints, feedback, and advice.

An employees engagement within a company is vital part of every organization. Yet, so many employees remain detached, disengaged and unmotivated at work. In 2022, Gallup observed that “85% of employees are not engaged or actively disengaged at work”. Keeping an employee engaged is no easy task. That’s why it’s more important than ever to listen, gather feedback and act on the insights. Like any relationship, the company-employee relationship is in constant flux. In the now predictably unpredictable world of work, understanding what motivates an employee, what makes them tick, is a tricky task. It could be running an employee development program , Figuring it out is no easy task, but it starts by listening.

Looking to enhance your employee engagement strategies? Connect with Poppulo to discover how our communication solutions can empower your focus groups and surveys. CONTACT US NOW.